Moving your furniture and belongings from one location to another is an exciting process. But at the same time, it is not odd that fear lingers at the back of your mind; fear that you will face problems during the moving process. Such ominous thoughts can invade your mind as you pack up your belongings, but don’t let them control you. While most of these problems are typical in any move, some problems only happen during an office move.
For example, if you are relocating your office to a different town or a different location within the city, expect to face these problems. But don’t worry, because we are including tips to solve these problems.
The New Office Isn’t Ready
In the case of shifting your office to a new place, the worst-case scenario you can encounter is that your new office is not ready to accommodate the employees. This is your worst nightmare come to life, as your lease on the previous location ends, and there is a possibility you won’t have any place to go before your new office is ready. If this issue arises at the last minute, it can send you down a spiral of intense anxiety, especially when everything is packed and ready to move.
However, we have a solution for this issue. If your new office’s renovation is not complete, then you can simply keep all the office furniture and equipment in a storage unit. It is best if you choose a storage unit close to the new location. For example, if you are establishing your business in Mesquite, Texas, it is best to choose self storage Mesquite TX unit that gives you the liberty to store your furniture nearby, ready to take whenever your new office is ready to open.
You didn’t Plan your Move
The second biggest problem to not having a proper final destination is not planning your move. Don’t think about skimping on planning your move just as you believe it’ll be easy. In fact, if you don’t organize your office documents and paperwork properly, it can cost you a lot of damage. Therefore, even if you don’t have enough time to plan, a little organization can go a long way. Therefore, take out your trusty notepad and make a proper timetable for various tasks. Outline the moving date and the time when the moving company arrives at your office.
If you are moving your office far away, then make sure you prepare your accommodation beforehand. In case any emergency happens, you must have backup plans in place to minimize any damage. Once you finish your packing step, make a floor plan of your new office space and ensure that you inform your moving company about it. This will ensure that the movers place your heavy furniture and heavy equipment at the correct location.
Next, plan your finances for the move. You need to have enough money for necessary payments, renovations, moving services, etc. Make a checklist for every task with additional notes to keep track of your progress. This step-by-step method to plan your office move will ensure that you don’t mess up your move and have backup ideas to fix any problems.
You get Scammed
Moving scams can cause you hundreds of dollars in loss. Such scams include demanding your company pay a deposit for the move or the new building before you finish your move. Apart from that, if you don’t keep a count of your furniture, equipment, and moving boxes, few can go missing during the moving mess. In addition to that, if you forget about ensuring your belongings, you won’t get any insurance returns on your damages.
A solution to this issue is to find a well-reputed moving company that has many positive reviews. Ask your friends and acquaintances about moving companies and choose the one they had a positive experience with. Apart from that, keep a list of every belonging that goes in the truck and weigh the boxes before loading them to ensure nothing goes missing.
An Accident Occurs
The number one priority of every move is to ensure a safe move. It is even more important when you are moving fragile and expensive office equipment. Apart from that, personal accidents and injuries can cause issues. For example, getting bumped in the head or stepping over a sharp object can cause small injuries. But moving heavy furniture and heavy equipment can cause serious injuries.
To avoid such accidents, prevention is better than treatment. Make sure you take proper safety measures while packing and moving heavy equipment. If possible, pad the flooring with cushion-like material to reduce the chances of damage on impact. Apart from that, apply corner cushions on the furniture and equipment so that it doesn’t damage or cause injury. During the move, make sure there are no obstacles in the path of the movers.
You Lose Important Documents
It is very easy to forget about the minor details during the mess of your move. After all, you have to pack the whole office and move it to another location. But unfortunately, sometimes important documents get lost during the moving process. To prevent this from happening, start packing all the documents in the same place with appropriate labels.
Instead of throwing these boxes in a truck and calling it a day, opt for transporting them yourself.
Moving offices is a hectic process. Therefore, instead of dragging that old table bulky table in your office, find new designs that complement your office’s layout and theme.